All Saints

Hall Hire

We have a spacious hall adjacent to our church which is available for hire.

BOOKING OFFICER
Parish Admin. Parish Office (07) 3359 2062
Email: office@allsaintschermside.org.au

HIRING RATES:

Hire rate: $35.00 per hour (includes GST)
The minimum charge for one off hall users - $50.00 (includes GST)

Applications to consider special function rates are to be made
through the Booking Officer.

PAYMENT:

a. Any payment made to the parish for the use of the Hall or its facilities should be made payable to: - “All Saints' Anglican Church Chermside”

b. Direct Deposit is available: BSB 704901 A/C 00000600

c. The hiring charge is payable to the Parish Office one week prior to the date of the function. The key bond will be refunded within a week of the function provided that the conditions listed herein, as requirements of hirers, have been complied with.

KEYS:

Access Key/s to the Parish Hall for permanent hirers must be signed for at the Parish Office Key Register.

All keys are to be returned within 2 weeks of the conclusion of the hirer’s contract to the Parish Office and signed on the Key Register.  Loss of any key issued will incur a penalty to the cost of the replacement of key/s.

terms and conditions:

Hall hirers using the hall more than four times per year are required to sign the Licence Agreement as required by the Anglican Church Diocesan Regulations.

1. GENERAL FACILITIES

These are available to all who have booked the hall:

Main Hall (17 x 10m) with non-slip timber floor;

20 Tables and 120 Chairs;

Tablecloths

Basic tea/coffee making facilities;

Toilets - fully appointed;

Kitchen and sink;

Zip Instantaneous Water Heater

Refrigerator;

Electric piano & PA system with microphone and CD/DVD

(key to be obtained by arrangement)

2. HOURS OF USE

We rely on your booking times in relation to bookings made prior to and after your booked time. Please be mindful of time required for setting up and cleaning up when calculating your hiring hours.

3. SELF CATERING

If self catering is to be undertaken in the kitchen, the use of the stoves, ovens or refrigeration units are to be checked prior to the event. The crockery and cutlery are available for your use. Any breakages need to be reported see Damages and Breakages for details.

4. COMMERCIAL CATERERS

If a commercial caterer is to be used it is desirable that they make contact with the booking officer and come to look over the site.

5. DAMAGE AND BREAKAGES

All breakages or damage to the structure or any equipment belonging to the Parish should be notified within twenty-four hours to the Booking Officer who will advise the hirer regarding payment towards the damage or breakages.

6. CLEANING

Everyone who uses the hall is expected to clean after use:

· Sweep the hall with special mop provided;

· Sweep the kitchen and wash the floor

· If any spills on the floor, mop the floor with cold water only. Note: Floor surface has been treated therefore nothing is to be used to alter its condition.

· Put equipment away, and stack chairs against brick wall and tables on the far right hand side of the same wall;

· All empty bottles, cans, plastic containers, food scraps etc. must be removed from the premises.

· The Booking Officer will inform you where cleaning equipment is kept.

7. FIRE SAFETY PRECAUTIONS

The parish has been granted a Certificate of Approval for the building under the Fire Safety Act. The following must be complied with:

a. The limit of the number of people to use the Parish hall is 120;

b. Exits must be unlocked during occupancy of the hall and not obstructed, inside or outside by chairs, tables, bins, etc.;

c. Exit signs must be illuminated for night time use;

d. Note the position of fire extinguishers and exits as indicated on the floor plan situated on the noticeboard;

e. In case of fire: sound the fire alarm. A switch for this is located in the main hall. This rings in the building only and DOES NOT SUMMON THE FIRE BRIGADE. The brigade must be called. The ambulance and fire stations are on Hamilton Road going west towards the Round-a-bout at the end of the Prince Charles Hospital precinct. The nearest police station is located in the Westfield Shopping Centre near the Taxi Rank. Phone 3632 3299 during business hours only or call Police Link 131444.

f. If an extinguisher is discharged, report this to the booking Officer within twenty-four hours. If it was discharged for some other reason than to fight a fire, the hall hirer must meet the cost of recharging the extinguisher.

8. USE OF POWER

Please conserve power, using only those lights, fans and other electrical equipment, which are really necessary. PLEASE SWITCH OFF LIGHTS when not required. Light switches are on passage wall, near the entry door, and in each toilet.

SECURITY LIGHTS are on an automatic time switch control.

9. BEFORE LEAVING PLEASE CHECK THE FOLLOWING:

Fans turned off

Lights turned off

Windows closed with wooden rods in place where available

Toilets locked

Doors locked

11. ON LEAVING THE HALL

· Remove all waste, bottles and rubbish from the property this includes the hall, kitchen and the toilet bins.

· Check and lock hall windows & all outside doors

· Switch off hall lights and power points

In the Kitchen –

· Leave the Zip Instantaneous Water Heater turned on

· Switch off the Urn, power points, stove, microwave, fans, and lights

In the Toilets–

· Inspect toilets, windows locked, lock men's toilet door

· Toilet lights must be turned off separately.

11. NOISE

As we have many neighbours, all music and noisy activity must be quietened from 10.30pm with the Hall being vacated by 11.30pm.

In the case of late afternoon/evening functions, please make arrangement with the Booking Officer for setting up the tables etc.,

If required in the morning, special arrangement can be made, subject to the hall being available.

12. ALCOHOL AND SMOKING

Alcohol is permitted, but in moderation. UNDER NO CIRCUMSTANCES ARE KEGS ALLOWED TO BE BROUGHT ON TO THE SITE OR INTO THE HALL.

Smoking is not permitted in the hall or within 10 metres of any building entrance

Hirers must provide a photocopy of the Hirer’s Insurance and Public Liability Policies to the Booking Officer annually.